Each hostel in the institute is an independent unit in respect to its internal administration under the overall supervision of the Council of Wardens and the Hostel Management. A Warden appointed by the Director administers the hostel and an Asst. Warden in all matters relating to the hostel assists him.
Each hostel has a Hostel Council, an advisory body comprising the Warden of the Hostel (as its Chairman), the Asst. Warden and the elected student secretaries as its members. The Hostel Council plans the students’ activities for the year, prepares the budget for sports, recreational and other social activities of the students through the respective student secretaries and is responsible for the running of individual messes with the help of the mess committee.
Allotment of rooms to the residents takes place at the end of each academic year when the final year UG and PG students vacate their rooms after completion of their programmes of study. The rooms vacated by the outgoing students are made available by the Warden for other senior residents in the hostel to change their rooms, on request. The change in rooms is effected in accordance with the policy followed by individual hostels and with the Warden’s approval. After completion of this process, the number of vacant rooms available in each hostel for allotment to freshers is intimated to the Chairman, Council of Wardens and the Dean of Students.
Each room is provided with a cot, a table, a chair, a bookshelf, and a ceiling fan (with regulator). Residents cannot move the furniture or fittings from one room to another. Private cooking in the rooms is strictly prohibited. Consumption of alcoholic drinks and use of narcotic drugs is strictly prohibited.
Guests of the residents may be permitted to stay in the hostel by the Chairman, Council of Wardens on payment of the necessary charges at his office. The charges are subject to variation from time to time. Overnight guests are permitted in a students’ room with the Warden’s prior permission, but no person of the opposite sex, guest or otherwise is permitted to stay overnight. However, parents or other close relatives of the student can avail themselves of the boarding/lodging facilities at the Taramani Guest House on payment of the necessary charges.
Each Hostel is self-contained with amenities such as a reading room, an indoor games room, a lounge and a dining hall with mess. The computer rooms are under construction.
The Dean of Students, in his capacity as the President of the Board for Hostel Management, is the head of the hostel organisation. He is assisted in his administrative responsibilities by the Associate Dean of Students and the Assistant Registrar (Student Affairs). The Board for Hostel Management, the main function of which is to coordinate the working of all the hostels, has representation from all the hostels and takes decisions on all policies of common interest. The administrative head of each hostel, the Warden, is a senior faculty member.
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